How It Works - Clairvos | Done-For-You B2B Cold Email

Week 1

Discovery & Setup

Discovery Call (30 min)

We learn everything about your business:

Who's your ideal customer? (Industry, size, titles, pain points)
What's your value proposition? (Why should they care?)
What makes a qualified lead for you?
What's worked before? What hasn't?

Infrastructure Setup

While you go back to running your business, we:

Set up dedicated sending domains
Configure email authentication (SPF, DKIM, DMARC)
Begin warming up mailboxes
Create your client dashboard

List Building Begins

We start building your prospect list:

Source prospects matching your exact ICP
Validate every email address (no bounces)
Enrich with LinkedIn data for personalization
Flag any data quality issues

Week 2

Copy & Personalization

Campaign Copy Creation

Our team writes your email sequences:

Subject lines optimized for opens
Body copy that speaks to your ICP's pain points
Follow-up sequences that add value, not spam
Multiple variants for A/B testing

AI Personalization

This is what makes our emails different:

AI scrapes each prospect's LinkedIn activity
Generates unique icebreakers based on their posts, job changes, or company news
No generic "I saw your profile" garbage
Every email feels like you wrote it personally

"Hey Sarah - saw your post about scaling outbound for agency clients. The timing thing you mentioned (founders wanting results yesterday) is exactly why we built our 14-day launch process..."

Your Approval

Before anything sends, you review:

Sample prospects from your list
Email copy and sequences
Example personalized icebreakers
Any adjustments you want

Week 3+

Launch & Optimization

Campaigns Go Live

Emails start sending to your prospects:

Gradual ramp-up to protect deliverability
Smart sending times based on timezone
Automatic follow-up sequences
Real-time tracking in your dashboard

Replies Land in Your Inbox

When prospects reply:

You get notified immediately
Reply directly from your email
We track interest level in your dashboard
Negative replies are auto-handled

Continuous Optimization

We never stop improving:

A/B test subject lines and copy
Refine targeting based on reply quality
Adjust sending volume and timing
Regular strategy calls to review performance

What You Do vs. What We Do

Here's exactly how the workload breaks down.

You

~2 hours total setup, then nothing

30-min discovery call
Review and approve copy (30 min)
Reply to interested prospects
Show up to meetings and close
Optional: weekly strategy calls

Clairvos

Everything else, continuously

Build and validate prospect lists
Set up sending infrastructure
Write all email copy
Generate AI personalization
Manage deliverability 24/7
Execute campaigns daily
Monitor and optimize performance
A/B test everything
Handle unsubscribes and bounces
Report on results

From Zero to Booked Meetings